Please consult with the staff at ifta report filing to make sure you are legal and in compliance on the road. Ifta trip sheets template radiofixer tk free spreadsheet mileage. Mileage record ifta 300 0415 bureau of motor and alternative fuel taxes po box 280646 harrisburg, pa 17128 800. Everything you need to know about ifta keeptruckin. You will, generally, send in a fee when you send in your quarterly ifta filingunless you get really bad fuel mileage. For audit purposes, keep records for up to 4 years for ifta and 612 years for irr see next page for instructions. Some of the important elements you should remember when filing quarterly ifta taxes are. Date trip started, date trip ended, and in between. Total trip miles record total trip miles fuel information 12. List each trip on a separate line or if entering another state. Use this free ifta tax calculator and state by state mileage calculator. Ifta fuel tax spreadsheet fill online, printable, fillable, blank.
However, certain jurisdictions allow mileage exceptions that do not count as taxable, such as fuel trip permit miles. Failure to receive the quarterly tax return form does not release the licensee from reporting obligations. Keep completed reports for your records and do not submit this with your tax return or renewal. Expressifta also provides irp reports, so you can easily track your mileage per jurisdiction. To calculate the surcharge amount, multiply the taxable gallons column d by the surcharge rate column g. Individual vehicle mileage record ifta300 pa department of. Jurisdiction miles record the mileage traveled in each jurisdiction by trip date. The total of all figures in column e will equal line 2. Our free mileage log templates will help you track all the required information hasslefree. It is designed to reduce the administrative burden of reporting motor fuel taxes in multiple jurisdictions. The advanced tools of the editor will direct you through the editable pdf template.
How to calculate the international fuel tax agreement. Record must account for all miles traveled and all fuel purchased for each trip. Fuel filer name if other than irp registrant drivers name. International fuel tax agreement ifta an ifta quarterly tax return must be filed even if the licensee does not operate or purchase fuel in any ifta jurisdiction in any particular quarter. The international fuel tax agreement ifta is a tax col lection agreement between the 48 contiguous states of the united states and the 10 provinces of canada. Date of trip starting and ending trip origin and destination route of travel.
Motor carriers must maintain detailed mileage distance and records for each individual vehicle. International fuel tax agreement ifta is a fuel tax compact between member jurisdictions including all contiguous states and all canadian provinces. A simple, minimalist template will suit the purpose. Individual vehicle mileage and fuel report idaho state tax. Use this form to report mileage and fuel information for each trip. Multiply net taxable gallons column f by the tax rate column g. All miles empty and loaded are required to accurately. Use this schedule to record mileage and fuel used for a trip or day of activity for a single vehicle. Your fleets total taxable miles is usually the same as the total miles driven in each jurisdiction.
Ifta fuel and mileage tax services ifta fuel and mileage tax reporting doesnt have to keep you distracted from all the other aspects of your business. Subtract column e from column d to calculate column f net taxable gallons. Route of travel beginningending odometers total trip miles. An individual vehicle mileage and fuel report must account for all miles traveled and all fuel received. Enter your official contact and identification details. Ifta reporting software ifta online quarterly fuel tax. Transcore can help you keep your trucks running legally and ef ciently across state and provincial borders. Eroads ifta fuel trip records help you easily view and trace each vehicles daily trip, state line crossings, and route complete with all of the information required in an easy to. To calculate the surcharge amount, multiply the taxable gallons column d.
Accurate records must be maintained by all licensees supporting mileage and fuel. Trip sheet central offers ifta fuel tax reporting at affordable rates. There is a 2 month grace period from december to february until the next fuel tax. The mileage record keeping requirements are similar for both ifta and irp.
Every mileage log form is different depending on the terms and conditions of the rate of deduction that is operation. Illinois motor fuel use tax carrier compliance manual. Irp ifta recordkeeping fact sheet irp ifta monthly mileage and fuel summary irp ifta trip sheet report ps2261 ifta license and decals application ps2262 eft authorization form ps2268 temporary registrationfuel permit request eft authorization ps2269. The international fuel tax agreement ifta is designed to significantly reduce your compliance burdens for re. Ifta mileage log fill out and sign printable pdf template signnow. Alabama d revenue individual vehicle distance and fuel. Driver trip sheets or individual vehicle distance records ivdr for each ifta qualified vehicle must be maintained and must include the following. Our services are designed to be fast, userfriendly, and cost effective. For audit purposes, keep records for up to 4 years for ifta and 612 years for irp. Regardless of the mileage documentation form used, it must include all of the elements. This ifta reporting software includes a trip sheet feature that you can use to manage your ifta report by adding all of the details from your trips at any time to keep detailed records for ifta online. An amendment to the ifta articles of agreement was made, in february 2017, to change the allowable timeframe to display next years ifta credentials to two months. The irs, as you would expect, will not just rely upon your word and will need some evidence of the business mileage.
Availing of a professional template for this particular irs mileage log is not difficult since there arent very many conditions or factors that you need to keep a track of. The international fuel tax agreement ifta and international registration plan irp agreements have. Indivdual vehicle mileage and fuel schedule purpose. In addition to maintaining original fuel and mileage documentation, carriers are encouraged to document each trip utilizing trip sheets or an individual vehicle mileage record ifta 300.
Mileage distance by stateprovince determined by state line odometer reading or route of travel. Trip sheet central is a business tool for managing trip reports, income, expenses, shippers, receivers, brokers, accounting statements and ifta fuel tax. The way to complete the online ifta mileage log on the internet. Total miles ending odometer less beginning odometer total trip miles mpg test. An acceptable source document used to verify fleet mileage is some type of individual vehicle mileage records ivmrs which shall contain the following information. Information concerning motor carriers road tax and ifta. Calculate quarterly mileage returns and prepare directly from your online trip sheets and transfer onto state tax returns or print for transfer to tax returns or electronic filing to the state. Easily generate your ifta quarterly fuel tax report with accurate fuel tax calculations. A motor vehicle used, designed or maintained for transportation of persons or property and. The ifta filing consists of documenting the number of miles driven in each state and the number of gallons purchased in each state for the quarter. R630 display of renewal credentials carriers renewing credentials may operate with the ifta decals and license two months prior to the effective date shown on the credentials. Mileage trip sheet company name month unit number year driver name trip dates beginning odometer reading ending or jurisdiction line reading miles jurisdiction fuel purchases trip origin trip destination routes of travel monthly totals. Decals will be approximately 3 inches x 3 inches 7. Ifta records must be kept for four years from the date the tax return was due or filed, whichever is later.
The official nebraska department of motor vehicles dmv government website. Ifta license ifta decal single trip permit mytax illinois informational bulletin fy 202 informational bulletin fy 201715 guide to maintaining your mytax illinois ifta accounts form mfut76, illinois motor fuel use tax individual trip summary report form mfut77, illinois ifta decal assignment and tracking sheet table of contents continued. Ifta irp trip report company name address tractor truck no. An example driver trip sheet for record keeping requirements. Use our ifta online software to create detailed reports with your distance, fuel records, and miles traveled per jurisdiction. Ifta irp individual trip report use this form to report mileage and fuel information for each trip. Dates of trip starting and ending distance trip miles kilometers traveled in. Power unit vehicle identification number or unit number. This is the difference between the fuel used, column d, and the fuel purchased, column e. Refer to the quarterly tax rate sheet, or the ifta website at. This information sheet gives a brief overview of an irp and ifta audit and explains rights as a. For a mileage log sheet to be valid for irs use, it must contain some details.
Staple your fuel receipts to the back of the form after entering the information below. Ifta, irp, motor carrier, truck, fuel, tax, mileage, report, mv2687, 2687 created date. Fill out, securely sign, print or email your ifta mileage log sheet form instantly. Ifta features trip log trip sheet ifta report fuel tax.
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